Is your company ready to refresh IT equipment? If the answer is yes, it doesn’t mean that you don’t have to worry about your sensitive data anymore. All data needs to be erased and destroyed before recycling. But if you choose the option of destroying your data at the recycler’s facility, then you need to make sure that your recycler follows a strict chain of custody.
What is a Chain of Custody?
When you entrust your data to a third party, you want assurance that the equipment is handled properly. You’ll want a well-documented chain of custody. In short, the chain of custody refers to the “paper trail” of documentation that clearly spells out the custody, control, transfer, analysis, and disposition of assets. Chain of custody is important not only to your peace of mind, but in legal contexts as well.
After the pickup of your IT equipment, the transportation process is one of the most critical steps in ensuring security and protecting the sensitive data contained within the hardware. To accomplish this, vendors should always have a consistent, secure chain of custody in place when transporting IT acquisitions.
From the moment your electronic devices leave your facility, everything should be monitored via a rigorous set of standards. GPS tracking is critical to make sure that your data is actually going where it’s supposed to.
What can happen to your data and old electronics during transport?
First of all, if the transport is not secure, your data can be stolen… Data breaches are never good news, so make sure to work with a reliable transport company. Usually the recycler you’re working with will take care of the transport or hire a trustworthy transport company. But it never hurts to double-check all of the protagonists that handle your data and hard drives.
But a good chain of custody can also provide you with information on temperatures and motion. You may not know it, but some components of your IT equipment can be sensitive to heat or shock. So if you want to be able to resell or reuse parts and components, it is important that the chain of custody matches your needs.
If you pick your recycler wisely, IT asset management doesn’t have to be a source of anxiety for your company. Modern technology provides vendors the tools to do the job as securely as possible. So for your data transport and destruction, partner up with a reputable recycler with a strong and secure chain of custody, and everything will go smoothly!
At ICT, transparency is key. Every technological device is processed by R2 certified staff in the ICT facility in the Boston area. ICT knows how important trust is and values its relationships with its customers. ICT cares about preserving our planet and helps companies all over the country to recycle E-Waste and protect their data.
Author Bio: Audrey Adam is the marketing manager at ICT. She has a background in journalism and blog writing.